Finance Operations Co-ordinator

  • London
  • The Francis Crick Institute
Description :Finance Operations Co-ordinatorReports to: Finance Operations SupervisorThis is a full-time permanent position on Crick terms and conditions of employment.Job SummaryThe Francis Crick Institute (the Crick) is a partnership between the Medical Research Council (MRC), Cancer Research UK (CRUK), the Wellcome Trust, University College London (UCL), Imperial College London and King’s College London. It is a registered charity whose purpose is to conduct biomedical research into all aspects of human health and disease.The position of Finance Operations Co-ordinator is a key role in the Finance Operations team, part of the Finance Operations team. Reporting to the Finance Operations Supervisor, the Finance Operations Co-ordinators process and pay supplier invoices received by the Crick, ensuring that payments to suppliers are made promptly whilst also ensuring that all paid invoices meet the organisation’s governance requirements. The Finance Operations team also process customer sales invoices ensuring prompt delivery to Crick customers and subsequent credit control to ensure payment is received within terms. In addition, the team undertake other processing tasks including expense claims and supplier & customer setup validations.The role has a strong focus on customer service and on building strong relationships with colleagues in the Science and other Operations teams through excellent communication, working collaboratively to resolve queries effectively and efficiently.The post holder does not need to be a fully or part qualified accountant, but must be able to work accurately and be a ‘self-starter’ able to work without constant supervision across a number of tasks in a dynamic and time-constrained environment, managing their own workload and contributing to the success of the Finance function as a whole.Key ResponsibilitiesSpecific responsibilities will include, but not be limited to:Registering high volumes of purchase invoices (circa 5,000 per month), matching to purchase orders and checking the accuracy of the invoice content and coding.Reviewing of staff expense claims in line with the organisation’s Travel & Expenses Policy.Checking and registering non-staff expense claims for payment and ad-hoc payments.Reconciliation of accounts to supplier statements.Providing first line support for all Accounts Payable queries, ensuring timely resolution and communication.Prepare BACS payments and ensure all remittance advice documents are sent out correctly, that rejections are dealt with and that items on hold are followed up.Set up of new suppliers in Workday including associated validation checks.Ensuring suppliers are paid within terms.Following up on missing purchase order goods receipts and pro-actively pursuing other issues causing invoice payment delays.Build and maintain strong relationships with suppliers across the organisation.Support the Finance Operations Supervisor in the overall achievement of team objectives.Highlight system and control weaknesses and identify reporting and process improvements.Ongoing review of Aged Creditors, highlighting and clearing old balances as required.Setting up new customer accounts.Processing sales invoices.Preparing customer chasing letter and statements.Ensuring customer payment is received through active credit control and monitoring of customer accounts.Provide ad-hoc support to the Finance team as required.Skills & ExperienceThe post holder should embody and demonstrate our core Crick values: bold, imaginative, open, dynamic and collegial, in addition to the following:Essential:Experience of working in a Finance Operations function, with a proven track record in a similar, high volume processing role.Good communication and interpersonal skills both written and oral, able to engage with people at all levels both internally and externally.Ability to work accurately with attention to detail, multi-task and meet tight deadlines. Good organisational and problem-solving skills.A good team worker, willing to be flexible and take on a range of activities and looking to learn and develop within the role.Highly IT literate with sound MS Office skills.High standard of integrity, confidentiality and discretion.Desirable:Experience of using Workday Financials.Previous experience of working in a not-for-profit / charity environment.Previous experience of working in an academic environment.Find out what benefits the Crick has to offer:For more information on our great pay and benefits package please click here: Equality, Diversity & Inclusion:We welcome applications from all backgrounds. We are committed to providing equal employment opportunities, regardless of ethnicity, nationality, gender, sexual orientation, gender identity, religion, pregnancy, age, disability, or civil partnership, marital or family status. We particularly welcome applications from people who are Minority Ethnic as they are currently underrepresented in the Crick at this level.Diversity is essential to excellence in scientific endeavour. It increases breadth and perspective, leading to more innovation and creativity. We want the Crick to be a place where everyone feels valued and where diversity is celebrated and seen as part of the foundation for our Institute’s success.The Crick is committed to creating equality of opportunity and promoting diversity and inclusivity. We all share in the responsibility to actively promote dignity, respect, inclusivity and equal treatment and it is our aim to ensure that these principles are reflected and implemented in all strategies, policies and practices.Read more on our website: