Facilities Administrator

Job description

Hive Legal provide Business Support Services to Law Firms. We are looking for an enthusiastic and dedicated Facilities Administrator for our busy Business Support Team based at our Timber Wharf location, 10 minutes walk from Deansgate. You will report into the Business Support team leader and assist the team of 5 with daily tasks

We are looking for a committed administrator to assist with:

• Supporting the Business Support department with Facilities based tasks
• Assist with the induction of new staff and processes
• Facilities stock checks
• Regular building checks
• Post room and Reception cover for annual leave and sickness
• Collation of the monthly Magazine
• Ensuring all business supplies are stocked and a supplies check list is maintained
• Ensuring all staff adhere to our clean desk policy
• Assisting departments with release of files
• Any ad hoc business support and HR duties
• Supporting the HR Manager with administrative tasks ad hoc
• Attending the office to ensure there is cover for guests and clients.
• Compiling and keeping an accurate database of facilities and companies actively used
• Organisation and maintenance of general office facilities such as lighting, plumbing, heating.
• Maintaining health and safety certificates and supporting documentation with health and safety standards
• Maintaining accurate data relating to the Firm’s contracts, reporting HR of any changes

Essential :

• Excellent Telephone manner
• Great organisation skills
• Ability to multi-task
• Confidence to pass on instructions to other staff
• Able to form positive working relationships with colleagues of all levels
• Accurate data entry skills and good attention to detail
• Self-motivated and able to complete routine tasks without direction
• Able to deal with information sensitively and maintain confidentiality
• Able to clearly communicate deadlines to others and have confidence to follow up if these are not met

Required :

• Minimum 2 year Customer service
• Proficient on all aspects of Microsoft office - Word, Excel, Outlook etc.
• Minimum 2 year administrative experience
• Minimum 2 year Facilities experience

Salary up to £21,500 p.a depending on experience

Job Types : Full-time, Fixed term contract Contract length: 6 months

Salary : £20,500.00-£22,500.00 per year

Benefits :

• Additional leave
• Company events
• Employee discount
• Flexitime
• Free flu jabs
• Health & wellbeing programme
• Private dental insurance
• Private medical insurance
• Referral programme
• Sick pay
• Transport links
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Manchester, M15 4LD: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Do you have your own IT set up at home due to this role being hybrid

Experience :

• Administrative: 2 years (required)
• Customer service: 2 years (required)
• Microsoft Office: 3 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in Manchester, M15 4LD