Office Administrator

Duties & Responsibilities

Administration

• Responsible for recording relevant accurate information on the in-house database.
• Be the first point of contact in relation to all telephone enquiries and letters. Where appropriate deal with the correspondence pro-actively and reply on behalf of the Management Team. If necessary, pass the query to the relevant department or person.
• General administrational duties such as maintaining efficient electronic and paper filing systems, diary management, drafting minutes & typing agendas, stock control and ordering stationery, post (incoming/outgoing), photocopying, scanning and any other ad-hoc admin tasks.

Customer Relations

• Support the Management Team with building and maintaining good relationships

Financial

• Raise purchase orders, enter delivery note information obtaining the necessary approval. Ensure the correct process is adhered to at all times.
• Paying in cheques at the bank/post office
• Checking and processing of invoices

Maintenance and Contractors

• Be aware of any maintenance, cleaning, security, health & safety, fire risk or general issues and deal with them in the appropriate manner - authorising works or obtaining permission when necessary.
• Review property inspections and progress issues accordingly

Skills, Experience & Qualifications

• Excellent computer skills
• Good communication skills (inc telephone manner) with the ability to deliver clear and concise information both verbally and written.
• Good organisational skills.
• Good attention to detail.
• Team player who is friendly and reliable.
• Ability to multitask and work under pressure.

Full or part time considered.

All relevant training will be provided but a background within the Property industry would be advantageous.

Reference ID: PAD-OAM3

Job Types : Full-time, Part-time, Permanent Part-time hours: 37.5 per week

Salary : £22,000.00-£24,500.00 per year

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: PAD-OAM3