Administrator (Full Time and Part Time)

  • Cranleigh
  • Jigsaw Trust

We have two positions available - for one full time and one term time only Administrator. Working hours for the term time only position are negotiable but will equate to 27.5 hours per worked week and salary will be prorated accordingly.

Role summary

Are you an organised, efficient and experienced Administrator seeking your next challenge? Jigsaw is recruiting for an Administrator to join our friendly Administration Team. You will play a vital role across Jigsaw School and JigsawPlus adult day services in managing inductions, attendance, transportation and associated records and paperwork and as well as a review case load for our pupils and adult learners.

Salary £23000 per annum (FTE)

Contract terms Monday to Friday 8.30am to 5.00pm

Annual leave 25 days + bank holidays

What we can offer you?

  • Competitive salary with regular salary progression
  • Performance related cash bonus scheme
  • 25 days annual leave (plus bank holidays)
  • Free onsite parking
  • Pension scheme
  • Employee Assistance Programme
  • Mental Health and Wellbeing Facilities and Support
  • Access to over 900 retailer discounts via our exclusive reward platform
  • 10% discount at our onsite café
  • Staff recognition days
  • Long service awards including additional leave
  • Training including first aid and fire safety
  • Negotiable, term time only hours (For the part time role)

How will you contribute to the team?

  • Provide administrative support to the senior management teams and other colleagues, creating and distributing memos, announcements and letters
  • Create and maintain learner files and databases
  • Manage a caseload of learner reviews, making meeting arrangements, taking notes and collating and distributing documents
  • Support learner transport arrangements, liaising with local authorities and maintaining an accurate database of driver details
  • Support daily learner transitions, liaising with staff and transport providers to ensure learners safe arrival and departure
  • Maintain stationery, uniform and other stock, sorting deliveries and re-ordering items where required
  • Support the admissions process for new learners
  • Assist with Trust events such as open days and conferences
  • Play an active role as a trained first aider and fire warden
  • Cover reception duties and school break and lunch support in the absence of the Front of House Administrator

What will you need?

  • Experienced in providing an excellent administrative support
  • Education to at least A-Level or equivalent standard
  • Ability to communicate effectively both verbally and in writing across a wide range of audiences
  • Ability to be pro-active and work with initiative
  • Have a logical manner, prioritising tasks and meeting deadlines whilst remaining calm and professional in a pressured and fast paced environment
  • A pleasant and friendly outlook, with excellent customer service skills
  • Be a team player with the ability to support those around you to get tasks completed
  • Able to maintain confidentiality and keep accurate records and reports
  • Experience of working in an education or health care setting would be an advantage

Job Types : Full-time, Part-time, Permanent

Salary : £23,000.00 per year

Benefits :

  • Company events
  • Discounted or free food
  • Free parking
  • On-site parking
  • Wellness programme

Schedule:

  • Monday to Friday
  • No weekends

Work Location: One location